CCMA COVID Safety Policy

We are looking forward to holding CCMA 2022 in person and appreciate your contribution to making the experience as safe as possible. All registrants must agree to comply with CCMA’s COVID Policy and state and county regulations as they develop.

The UW Center for Cooperatives is actively monitoring and following the COVID-19 recommendations of the Centers for Disease Control and Prevention. We are in contact with event conference sites and local public health officials about proactive measures being taken to protect you. As more information becomes available, we will update this page so you can make an informed decision about attending CCMA 2022 in person.

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Do I need to be vaccinated to attend CCMA 2022?

UW–Madison does not require that participants be vaccinated to participate in events.

However, we strongly encourage all participants to be fully vaccinated with a Food and Drug Administration (FDA)-authorized vaccine (Modern, Pfizer, or Johnson and Johnson) or World Health Organization (WHO)-approved COVID-19 vaccine prior to attending CCMA 2022.

Our conference platform, WHOVA, will include an option for event participants to voluntarily and privately share their vaccination status with conference organizers. This information will be confidential and will only be used to guide masking policies as we get closer to the event.

If you are unvaccinated, you are still able to attend CCMA 2022 in person, however for your safety and the safety of our community, we strongly encourage you to consider attending our virtual conference.

Where can I get vaccinated?

Text your ZIP code to 438829 or call 1-800-232-0233 to find vaccine locations near you in the United States.

Will I have to wear a mask at CCMA 2022?

The South Dakota Department of Health recommends “wearing cloth face coverings in public settings where other social distancing measures are difficult to maintain, especially in areas of significant community-based transmission.” As we have seen throughout the pandemic, there have been ebbs and flows of the spread of COVID-19.

In early May, the CCMA Planning Committee will review local transmission data, attendee vaccination rates (voluntarily offered), and other data to determine our masking policy.

Will masks be required during co-op tours?

We will require all co-op tour participants to wear masks while riding the bus. Participants will be expected to following masking requirements for tour stops. As we develop the tours, we will provide updates on masking requirements.

The Co-op Bike Tour will not require masks for the outdoor portion, however attendees will be expected to following masking requirements for tour stops. As we develop the tours, we will provide updates on masking requirements

How will meals be different than in previous years?

To facilitate social distancing during meals we will reduce the number of chairs at each table inside the main hall, offer outdoor seating, and provide to-go boxes. There will be a modified approach to buffets based on COVID safety policies.

What other measures will you be implementing at the conference to reduce the spread of COVID-19?

  • The conference hotel will be at limited capacity (70%) to enable social distancing.
  • Outdoor seating space will be available for breaks, meals, and networking
  • Spaces within the hotel will be deep cleaned at night and hand sanitizer will be available in all meeting spaces.
  • The conference hotel will reduce contact at check in and check out through touchless transactions, front desk screens, sanitizer stations, sanitized keycards, and paperless check-out.
  • Increased ventilation through windows and doors when possible.

What is your refund policy in case I become ill with COVID-19?

If you become ill with Covid-19 after May 26, 2022, we will fully refund your conference registration minus an administration processing fee.

Can I get a refund on lodging if I become ill with COVID-19?

The Holiday Inn City Center handles all lodging refund requests. Their policy states that they must receive cancellation 48 hours prior to arrival date. Rooms cancelled within 48 hours of arrival will incur a cancellation fee.

Will you be holding a virtual conference?

Yes, we intend to hold a mini virtual CCMA 2022 conference July 2022, with limited recordings from the in-person event. More details will be coming soon.

What happens if Covid cases rise? Will you have to go online? Conversely, what happens if the pandemic eases? Will you release your restrictions?

We will continue to monitor the pandemic, state and county laws, and communicate with public health officials about the appropriate measures. Any changes will be communicated to our community and registered attendees as soon as possible.

How do I best protect myself while at the conference?

Maintain a healthy distance when possible. Wear your mask except while eating or drinking or in your sleeping room. Get tested to make sure you’re not spreading the virus to others. If everyone does so, we will protect each other. Please wash your hands with soap and water and use hand sanitizer frequently.

What should I do if I feel sick?

If you have a fever, cough, or other symptoms, please stay home and follow the steps here to care for yourself and to help protect other people in your home and community.

What risk do I assume by attending CCMA 2022 in person?

While the conference organizers are taking these measures to minimize risk, we will be relying on participants and their travel groups to behave responsibly. As such, conference organizers cannot guarantee the safety of participants, and participants should understand that they are assuming risk by attending CCMA 2022. Participants who repeatedly or egregiously violate the conference’s safety protocols will be asked to leave and will not receive a refund.